MAPLE RIDGE MEN'S GOLF CLUB EXECUTIVE

COMMITTEE ROLES AND RESPONSIBILITIES

Responsibilities of the President:

• Chairing all executive meetings.
• Representing the Club by attending association and/or partnership meetings as required with groups such as The City of Calgary, Inter club events, AGA meetings, etc.
• With the support of the executive, implement procedures and policies for the betterment of the club and its membership.
• Maintaining communications among the executive and the membership.
• Chairing all membership meetings.
• Ensure the executive perform to the best of their abilities within the rules of the Club.
• Overall responsibility of the operation, governance and public relations of the club.
• Co-signing authority on the club bank account.
• Communicate with foursomes identified for pace of play issue by Course Marshall for each event and seek information to communicate with the City of Calgary.
• Communicate with City of Calgary regarding pace of play issues after each event as required.

Responsibilities of the Vice President:

• To provide support to the President in any and all duties as requested.
• Represent the Club at meetings that the President is unable to attend.
• Co-signing authority on the club bank account.
• Ensure communication of club activities is provided to club members which includes general newsletters, competition updates etc. In his absence, to ensure it is reassigned.

Responsibilities of the Club Captain:

• Managing the weekly draws and tournaments to attain a 100 % utilization of block bookings.
• Work closely with The City and Maple Ridge staff concerning cancellations, the returning of any unfilled tee times and to ensure The MRMC follow the policies and procedures regarding our block booking privileges.
• Work closely with the communications committee to ensure that the event signup sheet and completed Tee Time Sheet is submitted on time to enable posting on the MRMC website.
• Establish hole prizes for the upcoming event and fill out the Hole cards for the prize markers.
• Drop off the Tee Time Sheet and Hole Cards to the Maple Ridge Club House by Thursday prior to the event.
• Assess any fines for event no shows.
• Work with other executive members to ensure event runs smoothly regarding slow play, contests, rules for any special contests or games, assisting Marshalls, etc.
• Assist members with any issues that they may have regarding the Club, Club Members, course personnel, etc.

Responsibilities of the Secretary-Treasurer:

• Prepare a Budget for each year based on previous year's expenses plus any expected increases or new expenses
• Collect cheques from Postal Box or other electronic payment for yearly Member dues and deposit in Bank.
• Co-sign cheques with Club President?Vice-President for any expenses or prize money.
• Maintain a record of spending, c/w receipts and balance Club's bank account.
• Maintain Electronic Club Membership Roster.
• Collect Club documents and records from Executive and store on the Club's portable hard drive
• Collect Green Fees for Club Championship and deposit in Bank.
• Submit final Membership list and payment to Alberta Golf Association.
• Submit a balanced year end record of spending to the Club Executive and membership.
• Arrange for prize distribution as required.
• Arrange for trophy engraving and distribution.

Responsibilities of the Past President:

• Ensure continuity of the position of President through proper handover and mentoring of the new President.

Responsibilities of the Rules Committee:

• Complete any training as mandated by the RCGA.
• Ensure the membership have a sound understanding of the rules set out by the RCGA, the local club rules and how they pertain to our events.
• Arbitrate and ultimately decide any questionable ruling for the membership that occurs in a club event.
• Review and update club rules as directed by executive
• In the event the current Rules Chairman is unavailable , the executive may ask a former Rules Chairman to assist in making any rulings.

Responsibilities of the Handicap Committee:

• Each new golf season, new members are given access to the Golf Canada handicap service while old members not in the club are removed. Our club pays for each member having the ability to enter their scores on the website.
• Communicate with our membership how the handicap system works and answer any questions that may arise.
• Ensure our website has up-to-date basic handicap information to pass on this knowledge to our members.
• Liaison with the Alberta Golf Association (AGA) to keep the Maple Ridge Men's Golf Club in good standing.

Responsibilities of the Match Play Committee:

• Communicate to members for Ken Louecks and Dick Fischer Tournaments
• Secure Signup
• (now via Google Doc seen on website)
• Draw the signed up members into the two tournaments
• Update standing
• Communicate standings
• Manage any discrepancies between

Responsibilities of the Membership Committee:

• Actively communicate with Existing membership for annual renewal
• Solicit new Membership
• Reply to inquires (New Members)
• Form recommendations for adding members
• Manage a waitlist

Responsibilities of the Club Statistics Committee:

• To accurately prepare the scorecards before each of the tournaments and deliver them to the Course club-house on the Friday evening prior to the event
• To accumulate all the results from each event.
• Manage the John Ressler Memmorial Cup standings
• Communicate standings
  (via Maple Ridge message board and email to Comunications Committee for Website posting)
• Any other work designated by the Board

Responsibilities of the Sponsorship Committee:

• Solicit and secure sponsored prizes from within the membership and our corporate neighbours. Suplementing the prize purse available from member dues.
• Ensure appropriate channels for advertising for active Sponsors.

Responsibilities of the Communications Committee:

• Manage the Club's online presence ( websitehosting, domain and email)
• Ensure other committees are able to communicate to the membership.


• Check for emails on a daily basis
• Forward emails in general mailbox to appropriate executive body
• Ensure positing of Notices & Standings on the message board at Maple Ridge Golf Course
• Send Newsletters and Notices to membership
• Create and edit individual webpages as needed
• Regular postings to website pages:
• Waiting List
• Newsletters
• Bi-weekly John Ressler Memorial Cup standings
• Enable Committee-direct communications(via Google Doc seen on website)
• Annual Schedule of events
• Bi-Weekly Signup
• Bi-Weekly Tee Sheet
• Bi-weekly Match Play standings