Article I - Name
The name of this golf club shall be Maple Ridge Men's Golf Club.
Article II - Purpose
FIRST: To stimulate interest in golf at the Maple Ridge Men's Golf Club, herein after referred to as the "Club", by bringing together a group of golfers desirous of forming a golfing organisation.
SECOND: To promote and foster a closer association among the members for their joint and mutual benefit, and to promote and conserve the best interests and true spirit of the game of golf.
THIRD: To enforce uniformity in the Rules of Golf as established by the Royal Canadian Golf Association (RCGA) by creating a representative authority.
FOURTH: To maintain a uniform system of handicapping as set forth in the regulations of the RCGA Handicap System manual.
FIFTH: To provide a convenient and authoritative body to govern Club competitions and events.
Article III - Membership
Section 1. There shall be a minimum of 50 members. The maximum number shall be determined by the Executive Committee on an annual basis.
a) Membership is automatically renewed annually upon receipt of the annual dues by the date specified by the Executive Committee each year.
b) A member may request a sabbatical of membership for a maximum of one year and be entitled to resume membership the following year. Requests for such sabbaticals must be submitted in writing to the Executive Committee.
a) New members are selected annually by ballot from the names of all individuals who have expressed an interest in joining the Club and meet the requirements of section 4.
b) An individual whose name has been in a draw but not selected is entitled to have his name entered in the following year, and if not successful then 3 times in the third year. An individual who has been in the draw for three successive years without being selected is entitled to automatic membership in the fourth year provided there is an opening.
c) The ballot shall be conducted by a member of the Executive at a time and place determined in advance by the Executive, and any person whose name is entered shall be entitled to be present.
d)The number of names to be drawn each year shall be the difference between the number of continuing members and the maximum number of members as determined by the Executive Committee under Section I.
e)The Member of the Executive conducting the drawer shall draw ten names in addition to the number specified in sub-section d above. This list will be used to invite new members to join the Club where an existing member leaves or a newly selected member declines the offer of membership or fails to meet the requirements of membership by the date specified by the Executive.
Section 4. Memberships are individual and non-transferable.
Section 5. Memberships shall only be issued to golfers with a reasonable and regular opportunity to play golf with fellow members and who can return scores for posting and calculation of handicap indexes by the Club.
Section 6. Membership confers no voice or special privileges in connection with the operation of Maple Ridge Golf course, clubhouse, or any facility related there to.
Section 7. Memberships are for a calendar year only, with all memberships expiring on December 31, or such other date as may be designated by the Executive Committee of the Club.
Section 8. In the event that any member of the Club shall commit any act that reflects discredit or disrepute on the Club or shall refuse or neglect to comply with the rules and regulations adopted by the Executive Committee or the duly appointed officers of the Club, such member shall be subject to suspension or expulsion after 10 days' written notice and the right to be heard, by a vote of not less than two-thirds of the Executive Committee, at any regular meeting or special meeting called for that purpose.
Section 9. Members are required to participate in a minimum of three scheduled Club events held at The Maple Ridge Golf Course. This is a requirement for continuation of Membership.
Article IV - Annual General Meeting
Section 1. The Executive Committee shall invite all Club members to an annual general meeting at which time it shall present either orally or in writing a President's report outlining general operations of the Club for the year and a Treasurer's report outlining the Club's income and expenses for the year.
Section 2. The annual meeting of the Club shall be held at a time and location specified by the Executive Committee. The Executive Committee shall provide notice of such meeting at least 21 days prior to the meeting date by posting a notice on the Club bulletin board.
Section 3. A quorum for annual meeting shall be 25 members present in person. Each active member in good standing shall be entitled to one vote.
Article V - Dues
Section 1. All membership fees and dues shall be established by the Executive Committee from time to time in such amounts as they deem are adequate to operate and maintain the Club. Such fees and dues shall include membership dues payable to the appropriate Provincial and National Associations.
Section 2. All members, except for the Club Captain, are required to pay annual dues unless a sabbatical has been granted under Article III, Section 2(b).
Article VI - Executive Committee
Section 1. The Executive Committee shall consist of at least five members in good standing of the Maple Ridge Men's Golf Club and they shall exercise all powers of management of the Club not specifically excepted by these By-laws. The Club Captain shall be an ex-officio member of the Executive and shall be entitled to constitute part of the quorum and vote on all matters except appointment of the Club Captain.
Section 2. At least five weeks prior to the annual meeting, the Executive Committee shall appoint a nominating committee consisting of at least two members of the Club. At least four weeks prior to the Annual Meeting, the committee shall submit to the Executive Committee and shall post upon the Club bulletin board a list of nominees to fill any vacancies for the term of office beginning the following October 1st. Names of other members in good standing may be nominated by petition signed by at least five members and submitted to the Executive Committee at least two weeks prior to the Annual Meeting. At least one week prior to the Annual Meeting, a list of all candidates nominated shall be published in such a manner as to afford reasonable notice to the members of the proposed candidates.
Section 3. Voting shall be by show of hands and those names receiving the greatest number of votes cast by those present and entitled to vote at the meeting shall be declared elected. The Executive Committee shall appoint a committee of three persons who are not members of the Executive Committee or candidates for election to supervise the elections.
Section 4. The Executive shall serve from the October 1st following the Annual General Meeting until the following September 30th.
Section 5. The Executive Committee shall meet at such times and places as they may select and three members of the Committee shall constitute a quorum at any meeting.
Section 6. Members of the Executive Committee shall:
a) At the 2004 Annual General Meeting, be elected on the following basis:
i) Three members for two years,>
ii) Two members for one year;
b) Subsequently, be elected on an as required basis;
c) Each serve for a two year term following election;
d) May only serve for a maximum of two successive terms.
Section 7. The Executive Committee shall appoint the Club Captain on an annual basis. A minimum of three affirmative votes of Members of the Executive is required to appoint a Club Captain.
Section 8. In the case of any vacancy through death, resignation, disqualification or other cause, the remaining Members, even though less than a quorum, may elect a successor by majority vote to hold office for the unexpired term of the Member whose place was vacant, and until the election of a successor at the next Annual General Meeting.
Article VII - Officers & Committees
Section 1. Within ten days after the Annual Meeting and election, the Executive Committee shall meet and select a president, vice-president, secretary and treasurer whose duties shall be such as their title would indicate or such as may be assigned to them respectively from time to time by the Executive Committee.
Section 2. The Executive Committee shall authorize and define the powers and duties of all committees and shall appoint the Chairperson and members of any such committees. The president shall be ex-officio member of all committees except the nominating committee. A committee may consist of one or more members as determined by the Executive Committee.
Section 3. The following committees may be appointed each year, with such other
committees as the Executive Committee may deem necessary and advisable:
Tournament Committee to arrange and schedule with the management of any golf course as necessary, and conduct all intra-club and inter-club competitions.
Membership Committee to investigate and act upon all applications for membership and to recommend appropriate action to the Executive Committee.
Rules Committee to ensure that the members adhere to the Rules of Golf and Amateur Status.
Handicap Committee to ensure that the procedures set forth in the RGCA Handicap System Manual are followed.
Article VIII - Amendments of Bylaws
Section 1. The Executive Committee shall have the power to repeal or amend any of these Bylaws, provided that such action shall not be effective until approved by a two-thirds vote of the members of the Club present at a meeting held in accordance with the provisions contained herein.
ENACTED: June 28th, 2003
WITNESSED: Jim Thompson President
Richard Parker Secretary